The Commission for the Implementation of the Constitution (CIC) is a Constitutional Commission established under Section 5 of the Sixth Schedule to the Constitution and section 4 of the Commission of the Implementation of The Constitution Act, 2010.
The function of the Commission is to monitor, facilitate and oversee the development of legislation and administrative procedures required to implement the Constitution. The Commission’s monitoring, facilitative and oversight roles involve scrutinizing the development and application of all policies, laws, systems and administrative procedures to ensure compliance with the letter and spirit of the Constitution.
In addition, Section 1 5(d) of the Sixth schedule requires CIC to monitor the implementation of the system of devolved government effectively. The Commission is obligated, under Article 249 of the Constitution, to protect the sovereignty of the people, secure the observance by all state organs of democratic values and principles; and promote constitutionalism.
In order to ensure that the Commission delivers on its mandate, CIC is seeking to recruit high caliber, results oriented and self driven professionals to provide leadership in the following roles:
1 .Secretary / Chief Executive Officer to the Commission
The role:
Reporting to the Commission, the Secretary/Chief Executive Officer is the Commission’s Accounting Officer responsible for the day to day management of the Secretariat and ensuring the implementation of the Commission’s decisions, policies and strategies. This is a strategic lob requiring the holder to have the foresight and ability to adapt infrastructure and organizational culture to accommodate change within a very fast paced and complex work environment.
Key results areas:
- Leadership: Provide leadership to a fresh team of highly qualified professionals in the various key functions so as to meet the operational and strategic objectives of the Commission;
- Strategic planning: Facilitate the strategic planning process for the Commission including the preparation and implementation of the Commission’s annual work plans and budgetary requirements as per the Strategic Plan;
- Annual fiscal and operational planning: Develop and implement tight performance and financial management controls so as to ensure cost optimization and resource utilization by the Secretariat;
- Program co-ordination: Co-ordinate the implementation, monitoring and evaluation of the various Commission’s programs;
- Reporting: Development and delivery of constitutional and statutory reports by the Secretariat to the Commission in line with the CIC Act 2010 and the Constitution;
- Asset Management: Prudent procurement and management of the Secretariat’s assets in line with the procurement and asset care policies and procedures;
- Stakeholder management: Oversee the design and implementation of a robust communication capability necessary to forge good relations/linkages between the CIC’s constitutional partners, relevant line ministries and other stakeholders and the people of Kenya generally so as to create unity of purpose in the implementation of the Constitution;
- Secretarial: Provide secretarial services for the Commission so as to ensure timely and accurate recording and custody of the Commission’s proceedings;
- People leadership: Promote a culture in which staff feel supported through best in class people practices so as to motivate them deliver exceptional results;
- Culture and governance: Champion a culture of integrity, transparency and accountability so as to align Secretariat staff behaviors to the vision, mission and values of the Commission and role model for the Nation the values embedded in Chapter Six of the Constitution of Kenya; and
- Performance management: Ensure implementation of a results based management process so as to monitor Key Result Areas and outcomes both internally and externally.
Qualifications, Skills and Experience
- Must be a Kenyan citizen;
- Hold a Bachelors Degree in any Social Science and a Masters Degree in Management and/or Administration from a university recognized in Kenya;
- At leastfifteen (15) years transferable experience, ten (10) ofwhich should have been in a leadership position at senior management level in a Public Service or Private Sector organization;
- Has knowledge of policy development, legislation, institutional reforms and the development and application of administrative procedures;
- Has demonstrable strategic planning, monitoring and evaluation as well as financial management skills;
- Meets the requirements of Chapter 6 of the Constitution of Kenya 2010;
- Demonstrates good understanding of the social, political and economic situation in Kenya;
- Has demonstrable understanding of the Constitution of Kenya, 2010;
- Should not be involved in active participation in affairs of any political party;
- A creative and astute planner, innovative in work flow design and management; and
- Effective communicator with excellent negotiations and people-leadership skills;
- Is self-motivated and has tenacity to work in a demanding, dynamic and fast paced work environment.
2. Head of Monitoring and Evaluation
Reporting to Director, Programs the Head of Monitoring and Evaluation will be responsible for the development
and implementation of sound monitoring and evaluation systems in line with the Commission’s objectives and the
Constitution of Kenya, 2010.
Key result areas
- Develop and implement participatory frameworks for monitoring and evaluating the execution of strategies and activities by implementing agencies towards the implementation of the Constitution of Kenya;
- Ensure each program strategy has a practical and appropriate evaluation plan that will track and measure progress and incorporate learning on an on-going basis;
- Develop and apply appropriate tools and approaches at the organizational, thematic and program levels for monitoring the strategies and activities of implementing agencies;
- Oversee periodic evaluation of activities of implementing agencies in all thematic areas and programs of the Commission;
- Facilitate evidence-based discussions on the progress made by implementing agencies against strategic milestones;
- Prepare periodic progress reports and provide feedback to all implementing agencies; and
- Ensure the function is adequately resourced by professional and competent staff and foster a culture in which staff feel supported so as to deliver exceptional results.
Qualifications and Experience
- Holds a Bachelor’s degree in Applied Research or a related discipline and a Master’s degree in a related field from a university recognized in Kenya;
- At least ten (10) years experience in conducting or managing multi-method program and strategy evaluations, seven (7) of which should be at a senior management level;
Skills and personal attributes
- Demonstrable ability to manage complex relationships with staff and other implementing agencies;
- Strong meeting facilitation skills with the ability to listen and learn from diverse constituencies and to assist them to find common ground on complex issues;
- Demonstrable ability to manage multiple tasks simultaneously;
- Strong time management proficiency;
- Strong consultative skills with the ability to negotiate in settings characterized by ambiguity and complexity;
- Ability to work with flexibility, efficiency, enthusiasm and diplomacy both individually and as part of a complex team;
- Excellent presentation, oral and written communication skills and attention to detail;
- Willingness and ability to work long hours under stretch targets in a fast paced working environment; and
- Must be computer literate.
3. Head of Finance
Reporting to the Director, Management Services the Head of Finance will be responsible for ensuring prudent financial management and internal controls by implementing financial policies, procedures and systems so as to ensure integrity, timely service delivery and value for money for the Commission.
Key result areas
- Develop and implement robust financial policies, plans, procedures and internal controls;
- Oversee the preparation of financial plans and budgets including their administration;
- Develop and implement appropriate accountability structures and monitor the performance indicators of the finance function;
- Provide advice to the Commission, Secretary/CEO and other functions on matters relating to public finance;
- Prepare timely and accurate financial statements and facilitate regular due diligence on corporate governance and other processes of the Secretariat; and
- Foster a culture in which staff feel supported so as to deliver exceptional results.
Qualifications and experience
- Holds a Bachelor’s degree in Accounting or Finance and a Master’s degree in Business Administration, Finance or Economics from a university recognized in Kenya;
- Is a Certified Public Accountant (K) or Association of Chartered Certified Accountants (ACCA); and
- At least ten (10) years experience in financial management or accounting, seven (7) of which should be at senior management level in a large Public Service, Private Sector.
Skills and personal attributes
- Demonstrable ability to drive organizational value through the implementation of appropriate and diligent financial management practices;
- Demonstrated personal integrity;
- Strong leadership and management ,problem solving, analytical and attention to detail skills;
- Excellent interpersonal, presentation, oral and written communication skills and excellent relationship building skills;
- Ability to make critical and timely decisions in a highly sensitive environment;
- Willingness and ability to work long hours under stretch targets in a fast paced work environment;
- Familiarity with the Public Sector financial and accounting systems; and
- Must be computer literate and knowledge of accounting systems and packages.
4. Head of Procurement
Reporting to Director, Management Services the Head of Procurement will be responsible for the efficient and effective management of the procurement function in the Secretariat managing local and international purchases, monitoring expenditure and evaluating supplier relationships.
Key result areas
- Provide leadership and ensure efficient and effective management of staff and resources in the procurement function;
- Develop mechanisms and tools to monitor expenditure and spearhead cost reduction in procurement initiatives in all divisions in the Secretariat by implementing cost-effective inventory holding levels;
- Develop procurement targets and a forecasted procurement plan that will be integrated in the annual budget to facilitate local and international purchases;
- Formulate a sourcing strategy for services and product purchases in accordance with market trends and the Secretariats budgetary limits;
- Develop and implement a procurement system to adequately enhance the performance of the procurement function;
- Adopt a total cost of ownership approach in the development and evaluation of all materials in the tendering process; and
- Maximize staff performance through objective setting, appraisal, review and feedback.
Qualifications and experience
- Holds a Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, Operations Management or a related field and a Master’s degree in Business Administration, Supply Chain
- Management or a related field from a University recognized in Kenya.
- Be holders of a post-graduate diploma in Procurement/Supply Chain management;
- At least ten (10) years experience in procurement; seven (7) of which should be at senior management level in the Public Service or Private Sector.
Skills and Personal Attributes
- Demonstrable ability to drive organizational value through the implementation of appropriate and diligent procurement practices;
- Demonstrated personal integrity and problem solving, analytical, attention to essential detail, planning and organizing skills;
- Excellent presentation, oral and written communication skills;
- Ability to make critical and timely decisions in a highly sensitive environment;
- Familiarity with the Public Procurement Act;
- Willingness and ability to work long hours under stretch targets in a fast paced working environment; and
- Must be computer literate ability to work with relevant procurement applications.
5. Head of Legal
Reporting to Director, Management Services the Head of Legal is the principal legal counsel to the Commission and will provide professional legal advice, so as to ensure legal compliance, advice on dispute prevention and resolution and support legal reform initiatives.
Key result areas
- Provide legal advice that is premised on a platform that is well researched, reasoned and timely;
- Ensure compliance of the Commission with relevant laws and the Constitution;
- Develop preventive legal strategies to forestall avoidable disputes, controversies and litigation;
- Ensure that all legal disputes concerning the Commission are professionally resolved including prosecution and! or defense of the Commission’s cases;
- Represent the Commission in Court cases;
- Advice the Secretary/CEO and management in the outsourcing of legal work and other contracted services and ensure that the Commission obtains value for money.
- Ensure timely filling of statutory, regulatory reports and liaison with the CEO and other functional heads, coordinate the preparation of the CIC quarterly reports.
- In consultation with the Secretary/CEO, document Commission minutes, directives, circulars, procedures and other instructions; and
- Maximize staff performance through objective selling, appraisal, review and feedback.
Qualifications and experience
- Holds a Bachelor of Laws (LLB) and a Masters Degree in Law (LLM) from a university recognized in Kenya;
- Must be an advocate of the High Court with a practicing certificate;
- At least ten (10) years experience in legal practice, seven (7) of which should be at a senior management level.
Skills and Personal Attributes
- Has attention to detail and is analytical;
- A good organizer with individual leadership skills;
- Strategic orientation and demonstrates a flair in continuous learning and research;
- An astute communicator in both oral and written communication skills;
- Willingness and ability to work long hours under stretch targets in a fast paced working environment; and
- Must be computer literate.
6. Head of Human Resources and Administration
Reporting to Director, Management Services the Head of Human Resources and Administration will be responsible for planning, directing and coordinating the Human resource function in order to maximize the strategic use of the human resources and ensure that all operational and administrative roles for the Secretariat are properly administered in line with the relevant systems, laws and policies.
Key results areas
- Provide strategic direction to the Human Resources function by supporting the senior management in the achievement of the Secretariat people aim vision;
- Facilitate the development of a HR policies, plans and procedures to guide the people practices;
- Facilitate the Secretariat’s long and short term manpower planning process;
- Assist the Secretariat to set up a staffing capability that allocates and ensures human resources capital recruitment practices are appropriate without compromising the quality of the Secretariots’ standards;
- Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
- Ensure implementation of the compensation and benefits policy so that the Secretariats’ employee reward and benefits system reflects equity and respects the values and principles of the Constitution;
- Ensure that relevant performance management tools and systems are in place and that all the secretariat staff have performance contracts and with measurement and reporting routines that reflect the Commissions’ delivery of results;
- Ensure that work-life balance and safety programs exist for the Secretariat staff;
- Ensure that the secretariat has the tools, systems and processes to manage difficult staffing issues and that disciplinary and grievance handling procedures are in place;
- Ensure that the Secretariat employee record system is in place so as to have a just in time information for people decisions;
- Work in collaboration with the CEO and other head of Departments in the Secretariat to ensure and ensuring that the culture of the Secretariat is performance based;
- Maximize staff performance through objective setting, appraisal, review and feedback;
- Lead and Direct the administrative function of the secretariat in the following broad areas: Transport and Logistics, Document Production, Office logistics and services; and
- Provide back office administrative skills in document handling and storage, facility security and upkeep, licensing processing, travel arrangements, accommodation, fleet management.
Qualifications and experience
- Holds a Bachelors degree in Social Sciences or Human Resource Management and a Masters Degree in Human Resource and/or Administration/Management from a University recognized in Kenya;
- A post graduate Diploma in HR is an added advantage;
- At least ten (10) years experience in human resources and administration, seven (7) of which should be at senior management level in a fast paced work environment;
Skills and personal attributes
- Is a good organizer , analytical and attentive to detail with individual leadership and intrapersonal skills;
- Demonstrable skill sets in Strategic HR management practice and administrative and management skills;
- An astute communicator in both oral, written communication and presentation skills;
- Willingness and ability to work long hours under stretch targets in a fast paced working environment; and
- Be computer literate in relevant HR applications.
7. Senior Procurement Officer
Reporting to Head of Procurement, the Senior Procurement Officer is responsible for the actualization of the procurement activities, as dictated by the procurement strategies, policies, procedures and plans as well as providing advice on procurement matters.
Key result areas
- Participate in the development and implementation of procurement strategies, plans and policies for the Commission and other entities;
- Interpret and implement the Public Procurement and Disposals laws and regulations and other relevant laws and statutes that impact on procurement in the Commission;
- Provide advice to the Commission and Secretariat
- Monitor the internal trends in supplier and contract base and implement reactionary plans;
- Administer the supplier prequalification and tendering processes to ensure credible resourcing of supplies and services for the Commission;
- Maintain procurement files and discuss defective or unacceptable goods or services with users, vendors and others to establish the cause of problem and take corrective and preventative action;
- Plan, develop and buy materials, parts, supplies and equipments in a timely and cost effective way while maintaining appropriate quality standards and specifications; and
- Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of products and services.
Qualifications and experience
- Holds a Bachelor’s degree in Commerce, Social Sciences, Business Administration or any other related field from a university recognized in Kenya.
- Masters degree in Business Administration or any other relevant field from a university recognized in Kenya will be an added advantage.
- Be holders of a post-graduate Diploma in Procurement/Supply Chain Management; and
- At least eight (8) years experience in procurement and supplies management, six (6) of which should be at management level in a Public Service or Private Sector organization.
Skills and personal attributes
- Demonstrated personal integrity;
- Strong management and administrative skills;
- Well developed problem solving skills and orientation to detail;
- Excellent presentation, oral and written communication skills;
- Familiarity with the Public Procurement Act;
- Willingness and ability to work long hours under stretch in a fast paced working environment; and
- Be computer literate in relevant procurement applications.
8. Senior Accountant
Reporting to the Head of Finance, the Senior Finance Officer is responsible for all accounting activities in the Commission including preparation of accounting records, administration of the financial systems, providing administrative support in the approval of expenditure and the monitoring of expenses against budgets so as to ensure delivery of timely and accurate financial accounting services to the Secretariat.
Key result areas
- Assist the Head of Finance in preparation of finance budgets ;
- Ensure the accuracy of accounting and financial reports so that they are compliant with International and Generally Accepted Accounting and Financial Standards, as well as requirements of the Constitution;
- Undertake project finance and accounting by keeping track of projects’ financial progress;
- Ensure that heads of functions are assisted in the preparation and submission of their budgets so that they are prepared and submitted on time for decision making and approval purposes;
- Ensure that the functional areas adhere to the procedural administration of cash management limits and manage the accounts payables and receivables, including follow up on payments;
- Oversee the efficient management of the payroll;
- Assist the Head of Finance in ensuring that optimal accounting procedures for the Commission including the development of an improved expenditure management policy is place; and
- Maximize staff performance through objective setting, appraisal, review and feedback.
Qualifications and experience
- Hold a Bachelors degree in Accounting or Finance a university recognized in Kenya;
- A Masters degree from a University recognized in Kenya is an added advantage.
- Be a Certified Public Accountant CPA(K) or Association of Chartered Certified Accountants (ACCA);
- At least eight (8) years experience in financial management or accounting; six (6) of which should be at a management level in the Public Service or Private Sector.
Skills and personal attributes
- Demonstrated personal integrity;
- Possess problem solving , have attention to detail and be analytical , have time perspective;
- Posses good presentation, oral and written communication skills;
- Familiarity with the Public Sector financial accounting principles and procedures;
- Willingness and ability to work long hours under stretch targets in a fast paced working environment; and
- Be computer literate and have knowledge of financial and accounting systems and packages.
9. Internal Audit Manager
Reporting to the Audit Committee and doffed line to Secretary/CEO, the Internal Audit Manager is responsible for providing independent and objective assurance on the effectiveness of the Commission’s policies, procedures, internal controls and governance processes to ensure the achievement of the Commission’s mandate.
Key result areas
- Implement a robust system of identifying the Commission’s sources of risk exposure in the different departments and raise audit issues for functions to implement appropriate corrective measure;
- Prepare risk based annual audit plans and align them to the Commission’s objectives so and ensure continuous audit of the organization’s risk management, internal controls, governance processes and financial statements;
- Implement the audit plans as approved by the Audit Committee.
- Plan and implement special audit investigations and forensic audits as and when the need arises;
- Prepare and present quarterly audit reports to the Audit Committee;
- Co-ordinate external audits and update the Audit Committee on implementation of findings by external audit
- Monitor the implementation of audit recommendations and report findings to the Audit Committee and senior management;
- Implement an appropriate technology to improve the efficiency and effectiveness of the audit function; and
- Maximize staff performance through objective setting, appraisal, review and feedback.
Qualifications and experience
- Bachelor’s degree in Accounting, Finance or a related field and a Masters degree in Business Administration or a related field from a university recognized in Kenya;
- Be a Certified Public Accountant (K) or Association of Chartered Certified Accountants (ACCA);
- At least ten (10) years experience in internal or external audit, seven (7) of which should be at a senior management level.
Skills and personal attributes
- Demonstrated personal integrity;
- Knowledge of information systems audits;
- Ability to gather, analyze and evaluate facts;
- Excellent presentation, oral and written communication skills;
- Attention to detail and ability to work under minimal or no supervision;
- Ability to establish and retain good working relationships with other staff; and
- Must be computer literate.
Each applicant must meet the requirements of Chapter 6 of the Constitution, have an understanding of the Constitution of Kenya, 2010 and not be active in any political party.
Each applicant must be results-oriented, have ability to effectively deliver quality work under very tight deadlines and work long hours under demanding circumstances with minimal supervision.
They should be willing to selflessly and impartially serve the people of Kenya under the new dispensation of the Constitution of Kenya, 2010.
Additionally, their work ethic must continuously be informed by the national values and principles of Article 10 of the Constitution and apply a human rights based approach to work.
CIC is committed to respect the national values and principles and, the Bill of Rights of the Constitution of Kenya, 2010, with respect to recruitment of staff. CIC is further committed to implementing affirmative action measures and to this
end encourages women, minorities and persons from historically marginalized areas and groups with the requisite qualifications to apply for the advertised jobs.
The above positions are extremely exciting and CIC will offer competitive packages for the right candidates.
Detailed job profiles and reference numbers can be accessed at www.cickenya.org.
If your career aspirations match these exciting opportunities, please write in confidence quoting the job title on both the cover letter and envelope, before 4 November 2011. Enclose your Curriculum vitae containing an e-mail address,
daytime telephone contact, qualifications, experience, present position, current remuneration, names and addresses of three referees and send to:
The Chairman,
Commission for the Implementation of the Constitution,
Delta House, Chiromo Road,
P.O. Box 48041-00100, Nairobi
E-mail: chairapplications@cickenya.org
